Accounts Receivable

Datatrax Accounting and A/R capabilities include: Advertiser account inquiries: by client name, invoice number, check number or pick list; a full service billing system including invoices and statements; cash receipts, discounts and adjustment processing; tracking net/gross dollars and pages-booked and billed by Issue or Advertiser contact; and rate card analysis-to name a few. Datatrax also features a variety of standardized reports which have a matrix of user-defined sort options available. Accounting and A/R reports provide management the tools to audit current and historical sales revenues, as well as forecasting future trends. These reports include: Aged Trial Balance, A/R Ranking, Cash Receipts Aging and Sales Reports, as well as other analysis reports.

Standard Features

Tracks complete account invoice history for accurate audit trail

Add Notes from Accounts Receivable to log special invoicing and tear sheet instructions

Create Dunning letters for Advertisers and send by email in PDF format

User-defined general ledger codes to post transactions to sets of accounts based on both the Advertiser and the item sold for quick and easy cost and revenue distribution

Client statement formats can be either open item or balance forward and set to different sort options including: Over specified balance, aging period, past due amount

Optionally computes and posts finance charges for any or all specified accounts

Prints statements by payment terms to expedite the mailing of the most urgent ones first

Automatic commission calculations (generated when saving invoices or credit memos)

Advertiser billing items may be added during order entry "on the fly"

Accepts and tracks non-accounts receivable transaction (e.g., Trade from Advertisers)

Real-time Aged Trial Balance Reporting provides immediate status for Current Balance, Billings and Receipts

Print or send invoices via e-mail in batches or individually; forms can be printed, exported to a spreadsheet, sent via email or saved to a file

Accounts Receivable,AR,Accounting

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Find out more about Datatrax Accounts Receivable Features.

Datatrax, ad management software for magazines, newspapers, etc...

Datatrax coordinates all key operations of your advertising business process through a browser based interface, that provides robust functionality, comprehensive tracking and fully featured flex reporting capabilities for individuals to departments and senior management levels. Datatrax Software is in use by thousands of publications from hobbies to trade journals for CRM, Sales Analysis, Order Fulfillment, Production Management, Accounting, and more.


	Accounts Receivable Datatrax Accounting and A/R capabilities include: Advertiser account inquiries: by client name, invoice number, check number or pick list; a full service billing system including invoices and statements; cash receipts, discounts and adjustment processing; tracking net/gross dollars and pages-booked and billed by Issue or Advertiser contact; and rate card analysis-to name a few. Datatrax also features a variety of standardized reports which have a matrix of user-defined sort options available. Accounting and A/R reports provide management the tools to audit current and historical sales revenues, as well as forecasting future trends. These reports include: Aged Trial Balance, A/R Ranking, Cash Receipts Aging and Sales Reports, as well as other analysis reports. Standard Features Tracks complete account invoice history for accurate audit trail Add Notes from Accounts Receivable to log special invoicing and tear sheet instructions Create Dunning letters for Advertisers and send by email in PDF format User-defined general ledger codes to post transactions to sets of accounts based on both the Advertiser and the item sold for quick and easy cost and revenue distribution Client statement formats can be either open item or balance forward and set to different sort options including: Over specified balance, aging period, past due amount Optionally computes and posts finance charges for any or all specified accounts Prints statements by payment terms to expedite the mailing of the most urgent ones first Automatic commission calculations (generated when saving invoices or credit memos) Advertiser billing items may be added during order entry "on the fly" Accepts and tracks non-accounts receivable transaction (e.g., Trade from Advertisers) Real-time Aged Trial Balance Reporting provides immediate status for Current Balance, Billings and Receipts Print or send invoices via e-mail in batches or individually; forms can be printed, exported to a spreadsheet, sent via email or saved to a file

Ad Management Software for Publishers of Magazines and Business Newspapers
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